Pennsylvania Clearance Requirements for Volunteers

Because people sometimes commit crimes against children, Pennsylvania now requires clearances for volunteers who work with children.  Hosanna Industries believes in promoting the health and welfare of all and we musts therefore be strict in the requirement of those clearances.  ALL volunteers age 18 or older who will be staying in our dormitory at the same time that we have volunteers under the age of 18 staying in our dormitory will be REQUIRED to provide necessary clearances before being permitted to stay on our campus.  For everyone’s safety and protection we cannot allow for any exceptions.

The leader of the group will be responsible to gather all of the necessary clearances and provide a copy to Hosanna Industries not less than three weeks prior to your stay at Hosanna Industries.  We will compile a roster of the forms received.  When volunteers arrive on our campus, they will file single file to be greeted by one of our mission workers.  Any volunteer over the age of 16 must present photo identification to that mission worker.  Without photo ID they will not be permitted to stay on our campus.  The photo identification will be checked against the roster of cleared volunteers.  If anyone age 18 or older shows up without having provided appropriate clearances, he or she will not be permitted to stay on our campus.  It will be the individual or group’s responsibility to either make sure that person is returned home or to pay for him or her to stay in a motel room.  We will provide a list of local motels if necessary.

In regard to required clearances:

A.  If the volunteer is from Pennsylvania and has lived in Pennsylvania for at least ten years he or she only needs two clearances:

  1. report of criminal history from the Pennsylvania State Police
  2. child abuse history clearance
  3. They will also need to swear or affirm in writing that they are not disqualified from service based upon a conviction of an offense under §6344 (which includes a list of crimes that would disqualify a person from working or volunteering with children under the age of 18).  The Volunteer FBI Clearance Disclosure Statement is the correct form for this.

More information can be found online by following links at keepkidssafe.pa.gov.

B.  If the volunteer is from Pennsylvania and has lived in Pennsylvania for less than ten years they need all three clearances:

  1. report of criminal history from the Pennsylvania State Police
  2. child abuse history clearance
  3. FBI clearances. Follow these steps for the FBI Clearances:
    • Go to this website (It does not work on Safari.  We used Google Chrome.)
    • Type in this code:  1KG6ZJ
    • Go to the link that says:  Schedule or Manage Appointment
    • Fill out the next few pages of personal information.  Note that whatever you type for first, middle and last name MUST match exactly what is on the form of ID you will be using and if there is no middle name you are to type NMN.
    • When you finish this process you will be able to choose a site and schedule an appointment to be fingerprinted.
    • Take your ID and payment (they accept debit/credit or money order) when you go for your appointment.
    • Call Identigo (the company that the government uses for fingerprinting) with any questions about this process, at 855-845-7434
    • All results will need to be provided to Hosanna Industries at least two weeks prior to your arrival to volunteer.

These can all be obtained by following links found at keepkidssafe.pa.gov but the FBI clearances take some time to process as they require fingerprinting.  Make sure you allow for plenty of time to not only get the fingerprinting done but also to get the results back.

C.  If a volunteer is from outside of Pennsylvania, he or she will need to provide:

  1. clearances from their own state, if any are required
  2. FBI clearances.  Follow these steps for the FBI Clearances:
    • Go to this website (It does not work on Safari.  We used Google Chrome.)
    • Type in this code:  1KG6ZJ
    • Go to the link that says:  Submit a Fingerprint Card by Mail
    • Read the warning and hit continue
    • Fill out the next few pages of personal information.  Note that whatever you type for first, middle and last name MUST match exactly what is on the form of ID you will be using and if there is no middle name you are to type NMN.
    • When you finish this process you will pay online and there will be a form for you to print out.
    • Then you will go to a place where you can get fingerprinted locally – the police department or whatever.
    • Then you will mail one set of fingerprint cards with the form that you printed to the address provided to you.  The address isn’t provided until you actually make payment.
    • Call Identigo (the company that the government uses for fingerprinting) with any questions about this process, at 855-845-7434
    • All results will need to be provided to Hosanna Industries at least two weeks prior to your arrival to volunteer.

These can all be obtained by following links found at keepkidssafe.pa.gov but the FBI clearances take some time to process as they require fingerprinting.  Make sure you allow for plenty of time to not only get the fingerprinting done but also to get the results back.

 

If you have any questions regarding this policy, please first read through the website keepkidssafe.pa.gov.  After that if you still have questions, don’t hesitate to contact Becky Hetzer, your volunteer coordinator.